MCGEE TERMS & CONDITIONS OF ENGAGEMENT
1. CONTRACT + ENGAGEMENT OF SERVICES
By signing the formal quote/ e-quote/ agreement/ contract issued by McGee Entertainment Group (“McGee”), you are formally engaging McGee and its nominated Artist/s to perform as outlined in the contract. This signed document constitutes a legally binding agreement and confirmation of your entertainment services, subject to the following terms and payment conditions.
A non-refundable deposit/booking fee of 25% of the total contract value is required to secure the booking. This amount is non-refundable under any circumstances, as it secures your event date, removes the availability of those artist/s for other engagements, and covers McGee’s administrative, production, and coordination services from the point of confirmation through to performance delivery.
This non-refundable amount is also a reasonable pre-estimate of costs incurred, including artist cancellation fees, administration, planning time, and loss of potential income for the date held.
DEPOSIT PAYMENT TERMS
You have 6 weeks from signing your contract to pay your 25% deposit/booking fee or to opt into a 3-month instalment plan (3 equal payments).
A deposit invoice will be issued upon receipt of your signed agreement.
The final balance is payable 14 days prior to the event, unless otherwise agreed in writing with McGee Management.
BOOKINGS CONFIRMED ON SHORTER NOTICE
Within 8 weeks of the event: Deposit due within 14 days of confirmation, final balance due 14 days prior
Within 30 days of the event: Deposit due within 7 days, final balance due 7 days prior
Within 14 days of the event: Full payment due within 7 days of confirmation
FLEXIBLE PAYMENT PLAN OPTIONS
At the time of confirming your booking via the McGee Portal, you will have the option to choose from a range of tailored payment plans to suit your budget and timeline. These may include upfront full payment, split deposits, or staged instalments on your balance. Your preferred plan will be locked in upon confirmation, and credit card details may be securely stored for automated future payments where applicable.
SPECIAL PAYMENT TERMS (SPECIFIC PACKAGES)
For the Ultimate Party Package and Ultimate Christmas Celebration Package, the 25% non-refundable deposit is due within 30 days of signing. The final balance is due 14 days prior to the event.
NON-PAYMENT & RECOVERY
If your deposit is not paid within the required timeframe, your artist/s and event date will be released 14 days after the invoice due date, unless a written extension has been granted by McGee
If your final balance is unpaid after the due date, McGee reserves the right to withhold services until payment is received or proof of payment is supplied
If a contract is signed and services were held in accordance with the agreement, McGee reserves the right to pursue recovery of unpaid deposits or balances, including recovery via debt collection agencies. All collection fees, legal costs, interest, and charges will be passed on to the client (see Clause 31)
BUSINESS-TO-BUSINESS PAYMENT TERMS:
For corporate events, final payment is due 7 days prior to the event, or as otherwise arranged with management.
For venue performances, payment is due within 15 business days post-performance, unless agreed otherwise.
ARTIST AVAILABILITY & SUBSTITUTION NOTICE (Critical Clause)
By signing and returning your formal quote, agreement, or contract, you formally engage McGee Entertainment Group as the entertainment service provider for your event. While McGee will make every reasonable effort to deliver the originally contracted Artist/s as specified in your documentation, it is important to note that McGee cannot guarantee the availability of the originally named Artist/s at the time of performance.
In the event that an Artist becomes unavailable due to illness, emergency, accident, or a “Force Majeure” circumstance (see Clause 14), McGee reserves the right to substitute the Artist/s with another professional McGee-affiliated performer/s of equal calibre. In such cases, the contract will remain valid and binding, and McGee will execute all services under the original contract terms and inclusions, provided McGee is still able to service the event in full.
This ensures continuity of service while also protecting the wellbeing and professional conditions of all artists engaged under the McGee umbrella.
BOOKINGS WITH TRAVEL & ACCOMMODATION MANAGEMENT
McGee is pleased to offer full assistance with travel and accommodation bookings as part of your service. We do not charge any additional administration fees for organising travel arrangements on your behalf.
Upon receipt of your signed quote/agreement, a 50% travel deposit will be required based on estimated costs.
McGee will proceed to arrange and secure the necessary travel bookings, including:
Artist accommodation
Flights/airfares
Rental car hire
AV equipment quotes (where applicable)
Once all arrangements have been confirmed, McGee will issue an updated invoice reflecting actual travel and accommodation costs. Your final travel balance will be due 4 weeks prior to the event, to allow all arrangements to be pre-paid and confirmed in full.
McGee will always aim to provide cost-effective travel arrangements that meet both client and artist requirements, and we will work as closely as possible to the original estimates provided.
Additional Travel Notes:
For rental car bookings, McGee will pre-pay the initial hire cost. Fuel, tolls, parking, and any incidental charges incurred upon return of the vehicle will be invoiced separately within 7 days post-event. This balance is payable within 3 days of the invoice being issued
We recommend selecting airfares with flexible or date-change options in case the event is rescheduled (e.g. due to COVID-19 or force majeure circumstances). Any penalties or additional fees associated with changing travel bookings will be the responsibility of the client
Should you have any questions about accommodation inclusions, room types, or locations, your McGee Producer will happily provide advice and options tailored to your event.
2. QUOTE VALIDITY
Formal quotes issued by McGee Entertainment, or pricing outlined in email correspondence, are valid for 60 days from the date of issue unless otherwise specified.
Please note that pricing may be tailored to suit the specific needs, format, and scale of your event. Not all bookings will fall within a fixed package structure, and McGee reserves the right to customise quotes and offerings to reflect the unique nature of the performance brief.
Some artists fall outside our standard pricing structure and may be subject to premium rates. These include but are not limited to: Fonoti Brothers, Malibu Crew, Po Bros, DJ Fletcher, DJ Alz, Montana, Captain Sax, Angie Narayan, Tuxedo, Josh Lovegrove, Oscar Richardson, Bec Kneen, and JFunk.
Promotional offers, such as the $300-off special for certain wedding packages, are only valid when booking artists that fall within McGee’s standard pricing structure. Premium-tier artists are excluded from these offers unless otherwise negotiated and confirmed in writing.
3. CANCELLATION BY CLIENT
If the client cancels the booking or downgrades the agreed performance (including reducing the performance duration or changing the arrangement/number of performers) the following cancellation fees apply:
183 days (6 months) or more prior to the event: 25% of the total artist fee is payable. This fee will be treated as forfeiture of the original 25% deposit/booking fee. If the deposit has not yet been paid, it remains due and payable under the original contract terms, provided the cancellation is outside of the standard cooling-off period.
Between 182–61 days prior to the event: 50% of the total artist fee is payable. If the 25% deposit/booking fee has already been paid, the remaining 25% will be invoiced and due 6 weeks from the cancellation date. If the deposit has not been paid, the full 50% amount remains due under the original terms.
60 days or less prior to the event: 100% of the total artist fee is payable. If a 25% deposit has already been received, the remaining 75% will be due 6 weeks from the cancellation date. If no deposit has been paid, the full 100% remains payable under the contract terms, provided the cancellation is outside of the cooling-off period.
CANCELLATION PROCESS
All cancellations must be submitted in writing via email.
McGee will confirm receipt of your cancellation request and advise the applicable cancellation fee.
The client must reconfirm their intention to proceed with cancellation. This reconfirmation will be taken as full acceptance of the cancellation fees.
Upon reconfirmation, McGee will release the Artist/s and issue an updated invoice.
Any cancellation fees will be due within 6 weeks of your original cancellation notice.
CHANGE OF ARTIST
If the client wishes to change the originally contracted Artist/s after a contract has been signed and outside the standard cooling-off period, a $250 + GST rebooking fee per lead performer will apply. This fee is paid to the original artist as a cancellation payment.
The rebooking fee can be added to the final invoice or paid upfront within 14 days of confirming the change.
The original 25% deposit/booking fee will carry over to the new artist, unless otherwise advised by McGee, subject to any changes in pricing, package type, or lineup configuration.
4. RESCHEDULE BY CLIENT
If the client wishes to reschedule the event, the following conditions and reschedule fees apply:
183 days (6 months) or more prior to the event: You may freely reschedule the date for a $70 administration fee, provided your 25% deposit/booking fee has been paid. This fee must be paid at the time of changing the date and is payable either by credit card (1.8% surcharge applies) or via bank transfer within 3 business days.
Between 182–61 days prior to the event: A 25% reschedule fee applies. If your deposit has been paid, it will be carried over to the new date. If the performance falls within the same calendar year, the original pricing will apply. If the new date falls into a new calendar year, your booking will be subject to updated pricing for that year. Payment of the reschedule fee is due either on your original final payment due date or within 6 weeks of reschedule notice—whichever is earlier.
Within 60 days prior to the event: A 50% reschedule fee applies. The same conditions regarding deposit carryover and year-based pricing adjustments apply as above. Payment is due either on your original final payment due date or within 6 weeks of reschedule notice—whichever is earlier.
If no deposit has yet been paid, it remains payable in accordance with your original contract terms, provided your request falls outside the standard cooling-off period.
All reschedule requests must be received in writing via email.
A new event date must be confirmed at the time of rescheduling. Open-ended bookings will not be accepted and will be treated as a cancellation under Clause 3.
Reschedules are subject to artist availability. In the event that the originally booked Artist/s is unavailable, the event will be serviced by an alternative McGee Artist/s of equivalent calibre. The contract remains valid under the original terms in such cases.
All reschedule fees are due within 6 weeks of your written notice to reschedule unless otherwise arranged in writing with McGee Management.
5. REFUNDS
The 25% deposit/booking fee is strictly non-refundable, as it secures your event date and commits McGee and its artists to holding availability, commencing planning, and allocating resources toward your event delivery. This non-refundable amount is a fair and reasonable estimate of the administrative time, planning labour, artist coordination, and cancellation risk absorbed by McGee at the time of booking.
In some exceptional circumstances, McGee may offer a refund as a gesture of goodwill.
If a refund is offered, the following conditions apply:
The refund offer is valid for 14 days only from the date of the offer
A refund application form must be completed by the client and returned to McGee within this 14-day window
Approved refunds will be processed within 21 business days from the date of submission
Refunds will only be offered at the discretion of McGee Management and are not to be expected under normal cancellation or rescheduling conditions.
6. CANCELLATION BY ARTIST
In the unlikely event that the specific Artist/s booked is unable to fulfil their contracted performance due to illness, accident, pregnancy, emergency, or other unforeseen circumstance, McGee will make every reasonable effort to offer a solution.
McGee will present a minimum of two alternative Artist/s of equivalent style and calibre for your consideration, provided that there is sufficient lead time to coordinate the change.
Where an artist substitution is required, the performance fee will remain unchanged, and McGee will continue to deliver the engagement under the original terms of the contract. If the client declines all replacement options offered, the cancellation will be treated in accordance with Clause 3.
Destination Event Specific Protection
For destination events (including those requiring flights, accommodation, or international travel), McGee will make every reasonable effort to uphold the contracted performance using the original Artist/s. However, if unforeseen factors such as illness, border closures, airline cancellations, visa issues, or government advisories affect an Artist’s ability to travel or perform, McGee reserves the right to:
Substitute the Artist/s with an equally suitable local or travel-approved McGee Artist;
Modify the event performance format where necessary (e.g. scaled-down line-up or remote DJ set);
Allocate the original fee to the revised performance setup where applicable;
Provide all possible alternative solutions before classifying the situation as a cancellation.
Destination logistics remain subject to external risks. McGee will not be held liable for losses or changes resulting from government or airline policy beyond its control. The terms of the original contract remain binding where a McGee replacement Artist/s is available and willing to perform under the revised travel conditions.
7. PLANNING PROCESS / FINAL PERFORMANCE RUN SHEET
A Performance Run Sheet will be issued approximately 3–7 days prior to your event, summarising all confirmed logistics and artist performance details as specified by you in the Event or Wedding Details Form.
It is the client’s responsibility to ensure that the Event/Wedding Details Form is completed accurately and submitted within the required timeframe, generally no later than 3 weeks prior to the event (or as advised via your McGee Portal).
If this information is not provided at least 7 business days before the event, a late administration fee of $200 + GST may apply.
The final Performance Run Sheet will be issued based on the information provided by you in the Event or Wedding Details Form. Please ensure all timing, song choices, and other event logistics are accurate and complete at the time of submission. If any incorrect, incomplete, or misleading information is submitted, McGee cannot be held liable for discrepancies or performance issues that result.
Timings during peak seasons may vary, and we appreciate your understanding and cooperation to finalise planning early where possible.
8. AMENDMENTS & ARTIST CONTACT
WEDDINGS
Once the Performance Run Sheet has been issued, it is considered final. Any changes after this point must be minor in nature. Clients are entitled to the number of complimentary amendments included in their package. These must be submitted no later than 3 business days prior to the wedding. Refer to your McGee package details for exact inclusions.
EVENTS
As with weddings, the Performance Run Sheet is considered final upon issue. Clients are entitled to one complimentary amendment following issue, to be submitted no later than 3 business days prior to the event.
GENERAL
Additional amendments outside of the package inclusions will incur a $50 + GST administration fee per change.
Once the run sheet is finalised, song changes for key moments or live special requests are not permitted unless they are already part of the Artist’s repertoire. Any late song substitutions must be submitted at least 3 business days prior, and additional admin fees may apply.
It is the client’s sole responsibility to ensure that all submitted details are accurate. Any errors discovered after the final run sheet is issued must be communicated to McGee within 3 business days of the event.
Any additional performance time or equipment required due to late or inaccurate information will be charged to the client.
ARTIST CONTACT & PLANNING PROCESS
To ensure a smooth and professional planning experience, all event and/or wedding coordination must be conducted directly with McGee
Clients are required to complete McGee’s official planning process, including (but not limited to) submitting the Event or Wedding Details Form, before any direct communication with contracted performers is permitted
Clients are not authorised to contact any McGee artist, DJ, or performer directly unless express written permission has been granted by McGee, or until the planning process has been completed in full and a final run sheet has been issued
All planning queries, updates, or logistical questions during the lead-up to your event must be directed to your designated McGee Entertainment representative. This ensures all communications are managed professionally and respectfully, and that our artists can focus on delivering exceptional performances
Failure to adhere to this clause may result in McGee withholding direct contact information and may compromise event logistics and artist performance expectations
9. PAYMENT OPTIONS
PAYMENT METHODS:
Bank Transfer
Credit Card (Visa, MasterCard, American Express*) or ApplePay
Note: A 1.8% credit card surcharge applies automatically for all invoices over $500. If you choose to pay via bank transfer, this fee will not apply. McGee will issue two invoice totals—one for bank transfer (quoted price) and one for credit card payment (with surcharge included). If you pay via bank transfer, the credit card fee will be removed from your receipt.
Deposit Payment Plan: The 25% deposit may be split into 3 equal monthly instalments.
Wedding Balance Payment Plan: Your final balance can be paid in accordance with your selected payment plan, as outlined in your McGee Portal. This may include 4 equal instalments or another approved schedule based on your event timeline. A custom payment schedule will be confirmed upon booking.
10. PAYMENT TERMS
Deposit / Booking Fee Terms:
You have 6 weeks from signing and returning your agreement to pay your 25% deposit. An invoice will be sent once your signed contract is received.
Payment Plan Terms:
If you’ve selected a payment plan, McGee will provide a tailored schedule. A $15 late fee applies to any payment more than 7 days overdue.
Final Balance Terms:
The final balance is due 14 days before your event, unless otherwise arranged in writing with McGee. If payment is not received, McGee reserves the right to withhold services until full payment or proof of funds is received.
Cancellation Fee Terms:
Any cancellation fees (as per Clause 3) are due within 6 weeks of your cancellation notice. 3 business days are allowed for fund clearance. If unpaid, McGee will escalate recovery.
Reschedule & Rebooking Fee Terms:
Any fees resulting from a reschedule or artist change (as per Clause 4) are also due within 6 weeks. Credits from your original booking will be applied to the new date and will not expire.
Non-Payment:
In any case of non-payment, McGee reserves the right to initiate debt recovery via a licensed collection agency. All related interest, agency fees, and admin charges will be passed onto the client.
11. ARTIST FEE CONFIDENTIALITY
All Artist Fees are strictly private and confidential and must not be disclosed or discussed between the client/engager and the Artist/s. This includes but is not limited to performance rates, package inclusions, and travel expenses.
All financial arrangements are managed solely by McGee Entertainment. Breaching this clause may result in compromised event delivery or professional relationships and could be considered a breach of contract.
12. LIABILITY FOR CLIENT-PROVIDED INFORMATION
McGee Entertainment and/or its Artist/s are not liable for any disruption, delay, or performance issue resulting from incomplete, inaccurate, or untimely information provided by the client.
All details must be confirmed as part of the official planning process and reflected accurately in the final Performance Run Sheet. If information is omitted or changed at the last minute, McGee accepts no responsibility for discrepancies that arise.
Any urgent updates or unavoidable last-minute changes must be communicated clearly and promptly — either to your McGee Producer or directly to the Artist/s on the day of the event, where appropriate.
13. PERFORMANCE ETIQUETTE
All McGee Artists agree that their performance will uphold professional standards and will not include any content that:
Offends prevailing community standards; or
Encourages the rapid or excessive consumption of alcohol
14. FORCE MAJEURE
“Force Majeure” refers to any event beyond the reasonable control of McGee or the contracted Artist/s that prevents them from fulfilling their obligations. This includes, but is not limited to: illness, emergency, accident, acts of God, fire, storm, flood, war, terrorism, government restrictions, airline cancellations, pandemic (local or global), industrial action, union orders, or other unforeseeable incidents.
In any such case, McGee and/or the Artist/s will not be held liable for performance delays, changes, or cancellation due to Force Majeure. The client remains bound by the terms of this agreement. McGee will make every reasonable effort to offer an alternative Artist/s or solution if time permits.
If the client declines the offered alternative arrangement, the booking will be treated as a client cancellation and subject to the cancellation conditions in Clause 3.
15. ARTIST PERFORMANCE REQUIREMENTS
The engager/client is required to provide the following to ensure a smooth and professional performance:
A safe, dry performance area with appropriate heating or cooling. The performance space must allow for at least 9 square metres of clear floor space for each Artist or group, depending on configuration
If performing outdoors between 10:00am and 4:00pm, and for any period exceeding 30 minutes, adequate shade/shelter must be provided
Sufficient power supply at the venue, either through venue power or a generator provided at the client’s expense
Access to fresh water for the Artist/s throughout the performance period
30 minute meal break, per performer, if booked with a call time of 5 hours or more
Light snacks and refreshments during Artist breaks
Artists are entitled to a 15-minute break for every 45 minutes of live performance, 20-minute break for every 50 minutes of live performance, 30-minute break for every 60 minutes of live performance (or as outlined in your specific package FAQ)
Adequate time to bump in/bump out of the performance space, as per the artist’s technical and equipment needs
15.1 RAIN POLICY FOR OUTDOOR EVENTS
1. Performance Interruption Due to Rain
In the event of rain or showers during an outdoor performance, the Artist/s will cease performing immediately to ensure safety and protect their equipment from electrical hazards. Performances will resume once the rain has stopped and it is safe to do so
2. Assessment and Equipment Safety
If the rain or showers are substantial and the equipment becomes wet, the performance may need to be terminated entirely. The artist will assess the condition of the equipment, ensuring it is properly dried and safe before reconnecting it to the power source
3. Wet Performance Space
If the performance space becomes wet during rain or showers, the artist will not reconnect to the power source due to the high risk of electrocution. The safety of all involved is the priority
4. Cancellation Due to Rain
In the event that substantial rain or showers cause the performance to cease, no compensation or refunds will be provided
5. Wet Weather Contingency Plan
It is essential to have a Wet Weather Contingency Plan in place. This plan should include a fully dry alternative location and ensure that all cables are elevated and protected from getting wet
If you have any questions or concerns about your performance space, please kindly contact your McGee producer
15.2 FIRE PITS / OPEN FIRES
If you’re planning on having a fire pit at your event, your artist performance location must not be near the fire - the further away, the better. This location may need to be flexible, should the wind be blowing in a certain direction.
The reason for this is the smoke causes your artist/s voices to dry out making it very difficult for them to perform. Even more seriously, it can cause permanent vocal cord damage or impact their ability to perform for weeks.
Please liaise with your McGee Producer should you wish to have a fire pit at your event.
16. VENUE CONDITIONS
The Artist/s will not damage the venue or any of its fixtures, fittings, or furnishings, nor bring into the venue anything that may compromise the safety of the venue, its patrons, or the intended purpose of the event.
McGee Entertainment will not be held liable for any damage caused by the Artist/s. All Artists are individually responsible for their conduct and actions, and are required to carry Public Liability Insurance or their own professional coverage at all times.
17. VENUE COMPLIANCE & SAFETY
The Artist/s must not obstruct or interfere with venue operations including aisles, exits, emergency access, lighting, fire extinguishers, or alarm systems. Artists are not permitted to make material or structural alterations to the venue space.
All Artists will comply with the reasonable instructions of venue staff, including adherence to safety guidelines and any policies regarding alcohol, smoking, or other conduct during the event.
18. EQUIPMENT
The Artist agrees that any equipment supplied by them and used during their performance will be:
Fit for its intended purpose;
Maintained in good working condition;
Clean, safe, and compliant with relevant health and safety standards.
McGee Entertainment reserves the right to inspect or verify the suitability of Artist-supplied equipment if concerns are raised. Any technical issues caused by artist-owned equipment are the responsibility of the Artist.
19. PROMOTIONAL USE
McGee Entertainment and/or its contracted Artist/s may take photos or video footage of your event for the purposes of promoting McGee Entertainment and its Artists across digital, social, and print platforms.
If you do not wish for your event or any captured content to be used for promotional purposes, you must notify McGee in writing prior to the issue of the final Performance Run Sheet.
In the absence of such notification, it will be deemed that the client has provided consent for promotional use. McGee will always use discretion when featuring imagery that includes guests or private settings.
20. CONTACT INFORMATION
All contact information for McGee Entertainment Artists is considered private and confidential.
All communications and enquiries regarding your event — including performance details, logistics, or changes — must be directed to your assigned McGee Producer. Direct contact with the Artist/s is not permitted unless expressly authorised by McGee or outlined in your final Performance Run Sheet.
This ensures streamlined planning, clear communication, and the protection of both clients and Artists.
21. PACKAGES
McGee offers a variety of premium packages tailored to suit the flow and formality of each event:
The Ultimate Ever-After Elegance Package – 8 hours covering ceremony, cocktail hour, and reception
The Golden Moments Soiree Package – 6 hours covering cocktail and reception with live music & DJ
The Starlit Essentials Package – 5 hours covering cocktail and reception with live music & DJ
The Early Ambience Package – 4 or 5 hours covering ceremony, cocktail, and early reception with live music & DJ
The Golden Glow Soiree DJ Package – 6 hours covering cocktail and reception (DJ only)
The Starry Rhythms DJ Package – 5 hours covering reception (DJ only)
The Dance After Dark DJ Package – 4 hours covering dancing/reception (DJ only)
Bump-In Times (Complimentary):
Solo Artist: 45 minutes
Duo: 60 minutes
Trio, 4-piece, or 5-piece Band: 90 minutes
Performance Timeframe: Package timing commences from the first live set (Set One). For example, if Set One starts at 3:00pm on a 6-hour package, the performance concludes at 9:00pm.
Extensions Available:
$100 + GST per additional DJ hour
$200 + GST per additional hour (Live Music Solo)
$250 + GST (Duo)
$300 + GST (Trio)
$400 + GST (4-piece)
$500 + GST (5-piece)
Note: A live artist cannot perform more than 4.5 hours of actual live music across the event (excluding DJ time).
Reception Arrangement Options:
If booking SOLO or DUO with second instrument:
Option One: 1 x Live Cocktail Set, 1 x Live Dinner Set, 1 x Live Dance Set, plus DJ Dance Set until close
Option Two: 1 x Live Cocktail Set, 1 x Live Dinner Set, plus First Dance & Parents Dance performed live, then DJ Set until close
If booking DUO or BAND:
To have full live dance sets during the reception, you must book at minimum a DUO (with two lead vocalists) or a full BAND (trio to 6-piece+).
22. ULTIMATE DJ PACKAGE TERMS
Travel is included for the Gold Coast and Brisbane areas.
Additional travel fees apply:
$50 for Maleny and surrounding areas
$100 for Sunshine Coast
$50 for Byron Bay
23. EARLY AMBIENCE PACKAGE TERMS
Travel is included for Gold Coast and Brisbane areas
Additional travel fees:
$100 for Sunshine Coast
$50 for Byron Bay
$80 each way to O’Reilly’s Rainforest Retreat
Available Monday to Sunday, subject to artist availability
Maximum performance time: 4 hours (240 minutes)
Typical flow:
30 minutes pre-ceremony music as guests arrive
30–40 minute ceremony
15–20 minutes to move to cocktail performance location
2 x 60-minute cocktail sets OR 1 x 60-minute cocktail + 1 x 60-minute dinner set, with a 30-minute DJ break between
Complimentary bump-in and bump-out included (max 45 minutes)
Earlier bump-in available for $50 + GST per 30 minutes
No supplier meal required; light snack or refreshment appreciated
Generator hire available if venue has no power: $150 + GST
Package is available to a select group of McGee musicians. Enquire for availability
23.1 ULTIMATE PARTY + ULTIMATE CHRISTMAS CELEBRATION PACKAGE TERMS
Travel included within McGee’s travel zone (Byron Bay to Maleny)
Additional travel fees:
$100 for Sunshine Coast
$80 each way to O’Reilly’s Rainforest Retreat
Available Monday to Sunday, subject to artist availability
No supplier meal required; light snack or refreshment appreciated
Final song requests due 14 days prior to the event (DJ + live special requests)
Extension rates:
$100 + GST per DJ hour
$200 + GST per Solo hour
$250 + GST per Duo hour
$300 + GST per Trio hour
$400 + GST per 4-piece hour
$500 + GST per 5-piece hour
Complimentary bump-in included:
Solo: 45 minutes prior to guest arrival
Duo: 60 minutes
Trio/4-piece/5-piece: 90 minutes
Early bump-in available for $50 + GST per 30 minutes
25% non-refundable deposit is due within 30 days of signing the contract
Final payment due 14 days prior to the event
24. KEY MOMENT SONG REQUESTS / GENERAL SONG REQUESTS
All special song requests (including first dance, aisle walk, parent dance, cake cut, etc.) must be submitted alongside your Event or Wedding Details Form, ideally no later than one month prior to your event (or by the deadline specified by McGee).
Your Artist will review your song list to ensure they are confident in performing each selection. On most occasions, this is no issue. However, in the event that the Artist believes they cannot perform the request to a suitable standard, McGee will contact you to arrange for the original track to be played instead.
Examples where a request may not be possible live:
The original artist’s tone (e.g. high soprano or deep baritone) cannot be comfortably replicated
The song has complex production or melody not adaptable to the live format booked
The Artist’s vocal/instrument configuration is incompatible with the song
McGee will always do its best to accommodate your vision, but in the interest of performance quality and your overall guest experience, we ask that you:
Submit no more than 4 special live song requests
Ensure the Artist’s style and line-up match the complexity of your request (e.g. acoustic duo vs. full band)
Late song changes submitted less than 3 business days before the event may not be accepted or may incur additional administration charges.
25. TRAVEL FEES
McGee’s standard travel fee inclusions apply to events held within the core travel zone:
Maleny to Tweed Region (north to south)
Laidley (western boundary)
Events outside of this region will incur a travel surcharge per artist booked, calculated as follows:
$0.85 per kilometre (each way) from the nearest town within the inclusion zone to the event destination
Example:
Noosa Heads: Maleny to Noosa = 80km → $68 each way per artist
McGee is happy to provide a custom travel quote upon request.
Flat Rate Travel Fees (where applicable):
Sunshine Coast: $100 + GST
Toowoomba: $100 + GST
Byron Bay: $100 + GST
26. BUMP IN / BUMP OUT / PERFORMANCE LOCATION CHANGES
Standard Bump-In Times:
Solo: 45 minutes prior to first set
Duo: 60 minutes
Trio, 4-piece or 5-piece: 90 minutes
If your Artist is required to be onsite earlier than the above, additional fees apply:
$50 + GST per 30 minutes of early access
Changing Performance Locations: If the Artist is required to move setup from one area to another within the same venue (e.g. ceremony to cocktail space), please allow:
15–20 minutes for the move and re-setup
If travel between locations is required, additional travel time must be factored in
Band Join-In Scenarios: If a solo artist is performing the Ceremony/Cocktail and being joined by a full band for the Reception:
Allow 40–60 minutes for full band bump-in/sound check
A 15–20 minute break may also be required before continuing
Band Reception Only Setups: If you are booking a Trio, 4-piece, 5-piece or 6-piece band for the reception, please allow a minimum of 90 minutes prior to their first set for full bump-in and sound check.
NUMBER OF PERFORMANCE LOCATIONS INCLUDED
Full Day Package (8 hrs): 3 performance locations included — Ceremony, Cocktail, Reception
6 or 5 Hour Package: 2 performance locations included — Cocktail + Reception
4 Hour Package: 2 performance locations included — Ceremony + Cocktail
If an additional performance location move is required beyond your package inclusion:
A $100 + GST fee per additional location move applies and will be added to your final invoice
Please allow 20 minutes for the Artist or Duo to relocate
Bands cannot relocate once set up due to the complexity of equipment and sound checks
27. ACCOMMODATION REQUIREMENTS FOR EXTENDED TRAVEL
If the event location requires the Artist/s to travel more than 2 hours and 15 minutes (one way) from their home base, overnight accommodation will be required at the client’s expense to ensure the Artist’s safety and performance readiness.
Accommodation must be provided in a clean and safe hotel or motel, rated 3 stars or above.
Artists must be provided with private rooms (not shared), unless otherwise agreed in writing.
McGee is happy to arrange accommodation on your behalf, and the expense will be added to your final invoice.
A 50% deposit of the estimated travel and accommodation total will be required before arrangements are confirmed.
In cases where the event finishes late in the evening (e.g. after 10:30pm) and the Artist’s return drive would exceed 90 minutes, McGee may also require overnight accommodation for safety reasons, regardless of the original one-way distance.
This clause ensures McGee Artists are well-rested and reduces the risk of travel fatigue impacting performance quality or safety.
28. DAMAGE OF EQUIPMENT BY CLIENT OR CLIENT GUESTS
Any equipment or property belonging to the Artist that is damaged due to the actions or negligence of the client or their guests — including, but not limited to, knocking over gear, spilling drinks, or misuse of instruments or audio equipment — will result in a charge to repair or replace the damaged items.
This clause applies regardless of whether the damage was accidental, and includes situations caused by intoxication or carelessness.
A formal quote for repair or replacement will be issued to the client, along with an invoice.
Payment will be due within 14 days of invoice issue.
McGee reserves the right to pursue recovery of costs if damages occur under the client’s responsibility or during the contracted performance period.
29. HOLIDAY SURCHARGES
A holiday surcharge will apply to any bookings scheduled between 24 December and 7 January (inclusive). This surcharge reflects increased seasonal rates for artists, travel, and staffing.
McGee will confirm the applicable surcharge at the time of quoting based on your event location, package type, and artist availability.
30. DEBT RECOVERY
In the event of non-payment, McGee will issue up to 4 reminder notices. If the account remains unpaid 30 days after the final due date, a $15 late fee per week will be applied for each week the invoice remains outstanding.
McGee reserves the right to initiate debt recovery action through a licensed collection agency. All recovery costs, collection agency fees, interest, and administrative charges will be passed on to the client.
McGee adheres to the debt collection and privacy guidelines as set out by the Australian Competition and Consumer Commission (ACCC) and relevant consumer laws.
31. ARTIST GUARANTEE
While your contract names a specific Artist/s, McGee does not guarantee the availability of that Artist at the time of performance. However, McGee will make all reasonable efforts to ensure the Artist/s listed on your contract or agreement performs at your event.
In the event of illness, injury, personal emergency, or any Force Majeure circumstance (as outlined in Clause 14), McGee reserves the right to substitute the original Artist/s with an alternative McGee Artist/s of similar style, calibre, and professionalism.
If a substitution is required:
The original contract terms and pricing remain in effect;
The client will be notified and offered a suitable replacement where possible;
McGee will ensure the replacement meets the performance brief and overall expectations for the event.
If the client declines the offered replacement and McGee is still able to service the event with a suitable McGee Artist, the cancellation will be considered client-initiated and the terms under Clause 3 will apply.
This clause ensures continuity of service and protects the successful delivery of your event should unforeseen changes arise.
32. COOLING OFF PERIODS
Cooling-off periods vary by state in accordance with Australian consumer regulations. The following apply:
NSW:
Expiry: 5pm on the 5th business day after the contract date (excluding the contract date)
Termination Fee: 0.25% of the purchase price
QLD:
Expiry: 5pm on the 5th business day after the client receives the executed contract (including the day of receipt if before 5pm)
Termination Fee: 0.25% of the purchase price
VIC:
Expiry: 5pm on the 3rd business day after the contract is signed (excluding the signing date)
Termination Fee: The greater of $100 or 0.2% of the purchase price
SA:
Expiry: 2 clear business days after the contract date or receipt of the Form 1 Vendor Statement, whichever is later
Termination Fee: Up to $100 of the initial deposit
ACT:
Expiry: 5pm on the 5th business day after the contract date (excluding the contract date)
Termination Fee: 0.25% of the purchase price
WA:
There is no statutory cooling off period for entertainment contracts in Western Australia
Clients wishing to cancel within the applicable cooling-off period must notify McGee in writing. If you cancel within the allowable timeframe, the applicable termination fee will be deducted from your refund.
33. FREE HOLIDAY PROMOTION
McGee is proud to offer a Holiday Gift Voucher as part of select premium wedding packages.
Eligibility
Clients who book the Ultimate Ever-After Elegance Package (8 hours) are eligible to receive a Holiday Gift Voucher for a minimum 3-night luxury hotel or resort stay.
The voucher is valid for bookings that include any Artist configuration from Solo to 8-piece.
Issuance
The Holiday Gift Voucher will be sent via email once McGee has received your 25% deposit/booking fee.
If the deposit is paid by credit card, the voucher will be issued once payment has cleared.
If You Cancel Your Booking
If you cancel your booking with McGee for any reason, you will retain your Holiday Gift Voucher.
A $100 + GST holiday cancellation fee will be applied, in addition to any regular cancellation fees that apply to your booking.
Booking Terms for Your Complimentary Stay
The accommodation is complimentary, however nightly resort taxes & fees must be paid to confirm your stay (starting from AUD $37 per night).
Example: 3 nights at a resort with $37 fees per night = AUD $111 total.
These resort fees may include federal tax, local tourism levies, agency or booking platform fees.
McGee will reimburse you up to $100 AUD for these fees upon submission of proof of payment. A reimbursement form will be provided with your voucher.
Please allow 10 business days for bank transfer reimbursement.
Other Conditions:
No timeshare presentations are required.
The user must reside at least 160km away from the destination resort.
Travel is not included (e.g. flights, airport transfers, parking).
Most stays accommodate 2–4 guests, and at least one guest must be over 21 years of age.
Some resorts may not accommodate children—select options that best suit your family/group.
A valid credit or debit card and government-issued photo ID is required at check-in.
Booking & Availability:
Voucher must be activated within 7 days by paying booking & service fees.
You may travel within 18 months of activation.
Once a destination is selected, it cannot be changed.
A minimum of 30 days' notice is required for reservations.
Availability is limited during peak periods (Christmas, Easter, School Holidays).
Check-in available 7 days a week; Sunday–Thursday is recommended to avoid surcharges.
Weekend nights (Fri/Sat) may incur surcharges between AUD $40–$70 per night.
Cancellations & Forfeiture:
Cancellations after booking confirmation will forfeit activation and resort fees.
This incentive has no cash value and is non-transferable.
Subject to availability. RedeemVacations.com reserves the right to offer an alternative resort of equal or greater value with your approval.
Terms of the promotion are subject to change without notice.
McGee is delighted to offer this exclusive bonus to celebrate your commitment, and we hope you enjoy a well-deserved escape!
34. DIGITAL WEDDING PLANNERS
McGee offers clients exclusive access to two premium digital planning resources:
"Wedding Dreams Come True" (240+ pages) – available when booking the 8-hour Ultimate Ever-After Elegance Package.
"The Ultimate On-The-Day Binder" (85+ pages) – included with the 6-hour Golden Moments Soiree Package.
If Purchased Separately
All digital products from McGee are non-refundable.
As these are delivered electronically, they cannot be returned or exchanged.
We encourage you to review product descriptions carefully before purchasing. For any questions, feel free to contact us prior to ordering.
Digital products are strictly for personal use only and are non-transferable.
By purchasing, you agree not to share, distribute, or resell the product in any format.
How to Access Your Planner
Complete your purchase or apply the discount code provided by McGee.
Once the checkout process is complete, a screen will appear with a download link.
Open the PDF file and click the embedded link to access your planning template.
This will open a new browser tab and allow you to use the planner within your Canva account.
NOTE: If you don’t already have a Canva account, you’ll be prompted to create one. A free account is all that’s needed to edit your planner.
For best results, we recommend editing your planner on a desktop or laptop computer.
🎥 Need Help? Check out this Canva for Beginners video guide: https://www.youtube.com/watch?v=V9LtRF6EbyY
35. INTELLECTUAL PROPERTY
McGee is the legal owner of all intellectual property relating to its business, performances, and productions.
This includes, but is not limited to:
Show concepts
Song arrangements
Dialogue and scripts
Costumes and props
Business documentation
Promotional assets (video, photography, written content, audio, design, branding, likeness, symbolic artistry)
All such content is the property of McGee and may be used at its sole discretion without the need for prior consultation or compensation to any party. McGee’s intellectual property is protected under applicable intellectual property and copyright laws.
McGee strictly prohibits the unauthorised use, reproduction, or distribution of any of its proprietary materials.
36. VENUE & LOCAL COMPLIANCE
It is the responsibility of the client/engager to ensure that the selected venue allows and is properly licensed for live entertainment.
This includes but is not limited to: noise restrictions, council permits, curfews, or any local regulations relating to amplified music or performance.
McGee and its Artists are not liable for cancellation, disruption, or penalties incurred if entertainment cannot proceed due to venue restrictions or lack of compliance with local laws.
37. MEDIA USAGE CONSENT
Unless explicitly declined in writing by the client prior to the event, McGee reserves the right to use photos, video footage, or other media captured during the event for promotional purposes, including but not limited to social media, marketing materials, website galleries, and editorial submissions.
This includes material provided by the client, photographer, videographer, or venue. Any media used will be in a tasteful and respectful manner to promote McGee and its services.
38. LIMITATION OF LIABILITY
To the maximum extent permitted by law, McGee Entertainment’s total liability for any claim, whether in contract, tort (including negligence), under statute, or otherwise, shall not exceed the total amount paid by the client under this agreement.
McGee is not liable for any indirect, incidental, or consequential loss or damages arising from the performance, non-performance, or delay of services covered in this agreement.
39. CLIENT CONDUCT & ARTIST SAFETY
Clients and their guests are expected to treat all McGee Artists and personnel with respect and courtesy at all times. Should a McGee Artist feel unsafe or experience threatening, abusive, or inappropriate behaviour from the client, guests, or venue staff, McGee reserves the right to cease performance immediately.
No refunds or compensation will be provided if services are interrupted or cancelled due to such behaviour.
While McGee holds all Artists to a high standard of professionalism, McGee cannot be held liable for any individual actions or behaviour by an Artist that occur outside of the agreed scope of services or beyond the control of McGee. Any complaints or concerns will be investigated thoroughly and addressed in line with McGee’s internal procedures.
40. THIRD-PARTY VENDORS & SUBCONTRACTORS
Where McGee assists in booking, recommending, or liaising with third-party vendors (e.g., AV hire, transport, accommodation, or external contractors), this is done as a courtesy. McGee holds no responsibility or liability for the conduct, performance, punctuality, costs, or outcomes associated with third-party suppliers.
All arrangements with third parties remain at the client’s discretion and risk.
41. PANDEMIC & PUBLIC HEALTH INTERRUPTIONS
In the event that a pandemic or public health directive (e.g., lockdowns, venue restrictions, travel bans) prevents the event from proceeding as planned, McGee will work in good faith with the client to reschedule the booking to a mutually agreed date.
If an alternative date cannot be agreed upon, cancellation or reschedule policies as outlined in Clauses 3 and 4 will still apply unless otherwise agreed in writing by McGee Management.
42. ENTIRE AGREEMENT
These Terms & Conditions, together with your signed formal quote or service agreement, represent the entire agreementbetween the client and McGee Entertainment. This agreement supersedes any prior conversations, email correspondence, marketing materials, or informal communications relating to the engagement of McGee’s services.
No amendments or variations to this agreement will be binding unless made in writing and signed by an authorised representative of McGee Entertainment.
43. GOVERNING LAW & JURISDICTION
These Terms & Conditions shall be governed by and construed in accordance with the laws of Queensland, Australia. Any disputes arising in connection with this agreement will be subject to the exclusive jurisdiction of the courts of Queensland unless otherwise agreed in writing.
44. RECORDING & USE OF PERFORMANCE CONTENT
Clients and guests may not make or distribute audio or video recordings of McGee Artists' live performances for commercial or public use without express written permission from McGee Entertainment. Private recordings (e.g., for personal or social sharing) are permitted so long as they do not breach media consent terms (Clause 37) or interfere with the performance.
45. TIMEFRAME FOR DISPUTES
Any concerns or disputes relating to McGee Entertainment’s services must be submitted in writing within 30 days of the event date. Concerns raised beyond this period may not be reviewed or considered, at McGee’s discretion.
46. ELECTRONIC COMMUNICATION CONSENT
McGee may communicate official updates, invoices, planning documents, contracts, and any event-related correspondence via email or through the McGee client portal. The client agrees that such electronic communications are legally binding and form part of the contractual agreement between the client and McGee.
47. SIGNATURE ACKNOWLEDGEMENT CLAUSE
By signing and returning the formal quote, agreement, or contract, the client acknowledges they have read, understood, and accepted McGee Entertainment’s Terms & Conditions. This remains binding regardless of whether the client has fully read the document or terms in detail.
48. NON-SOLICITATION OF ARTISTS
The client agrees not to directly engage, solicit, or attempt to contract any McGee Artist independently for any performance or event, outside of McGee Entertainment, for a period of 12 months following the event date. This includes any future bookings where McGee has not been involved in negotiation or administration.
Breaches of this clause may result in a compensation claim for loss of business and legal recourse by McGee Entertainment.
49. SEVERABILITY
If any provision of these Terms & Conditions is determined to be invalid, illegal, or unenforceable by a court of law, that provision will be severed and the remainder of the Terms & Conditions will remain in full force and effect.
50. NO WAIVER
Failure by McGee Entertainment to enforce any provision of these Terms & Conditions at any time shall not be construed as a waiver of McGee’s rights to enforce that provision or any other part of the agreement at a later time.
51. CLIENT INSURANCE REQUIREMENTS
For large-scale or high-risk events, McGee Entertainment may require that the client or venue holds a valid public liability insurance policy to cover any third-party claims arising from the event. Proof of insurance may be requested prior to the event date.
52. SECURITY FOR HIGH-PROFILE EVENTS
For high-profile or large-scale events where alcohol is served or crowd control is necessary, the client agrees to provide or arrange adequate event security personnel to ensure the safety of guests and McGee Artists. McGee Entertainment is not responsible for managing or mitigating guest behaviour beyond the stage or performance space.
53. ARTIST HEALTH & EMERGENCY SUBSTITUTION
In the rare event that a McGee Artist becomes unexpectedly unwell or injured on the day of the performance, McGee will make every reasonable effort to provide a suitable replacement on short notice. While substitutions may result in slight program changes, the performance will proceed with as little disruption as possible. No refunds will be issued where an alternative is provided, unless agreed otherwise by McGee Management.
54. TECHNICAL FAILURE / EQUIPMENT MALFUNCTION
McGee Entertainment and its Artists use professional-grade equipment. However, technical issues may occasionally occur due to factors outside McGee’s control (e.g., venue interference, faulty power supply, AV incompatibility). McGee will work in good faith to troubleshoot any disruptions but shall not be held liable for performance interruptions caused by such equipment failure.
55. CLIENT DELAYS & OVERTIME
If the event schedule is delayed due to client, venue, or guest-related factors, and McGee Artists are required to perform past their contracted timeframe, additional hourly charges will apply (see Clause 21 for applicable rates). These fees will be invoiced post-event and must be paid within 7 business days.
56. GENERAL
McGee Entertainment reserves the right to update, modify, or revise these Terms & Conditions at any time, without prior notice.
All changes will take effect immediately upon being posted to the McGee Entertainment platform or shared with clients directly.
For a copy of the most current Terms & Conditions, please contact: bookings@mcgeeentertainment.com.au
All such content is the property of McGee and may be used at its sole discretion without the need for prior consultation or compensation to any party. McGee’s intellectual property is protected under applicable intellectual property and copyright laws.
McGee strictly prohibits the unauthorised use, reproduction, or distribution of any of its proprietary materials.